According to the guide, EVS JUHEND 6, the committee takes its decisions either at the meetings or in writing outside the meetings.
Committee meetings are announced at least one week in advance. Meeting minutes are signed by the chairman and the secretary and are made available to all the committee members and EVS within one week.
The draft decision to be taken outside of meeting is circulated to all committee members at least one week in advance. The voting record must include the voting result (including the votes of the members) and the record is signed by the committee’s chairmanor the project manager. The voting record is made available to all the committee members and EVS within one week.
Issues requiring different consensus than simple majority to take decision:
|Issue that requires voting||Weight of votes required to make a decision||Notes|
|Establishment of EVS/TC or EVS/PC||Unanimous|
|Confirmation of (new) committee member||Written confirmation of the chairman or project manager||All organisations and self-employed persons active within the committee’s scope and registered in Estonia or established pursuant to Estonian legislation are confirmed as committee members.|
|The exclusion of a committee member||The approval of 2/3 of the committee’s voting members||e.g member has not been participating in the committee’s work for a long time, etc.|
|Changing the scope of the committee or project description||The approval of 3/4 of the committee’s voting members||e.g. adding a mirror committee, etc.|
|Disbandment of EVS/TC or EVS/PC||The approval of 3/4 of the committee’s voting members|
|Agreement related to the covering of administrative cost||The approval of all participants included in the agreement|
|Proposal for enforcing an Estonian standard||The approval of 2/3 of the committee’s voting members||The proposal for enforcing an Estonian standard must be based on a consensus of the committee members.|
|Only the voter’s clear and unambiguous unconditional agreement is considered as an approval. No response is not considered as an approval.|
Voting on European drafts and international drafts that are being consulted publicly and up for a formal vote, in the compilation of which the committee participates as a participating member (P-member), is organised centrally via the Estonian Centre for Standardisation and Accreditation and based on the committee’s input.
In case of other votes (e.g. a committee’s internal vote), the relevant committee is responsible for giving the relevant input.
The summarised table includes the voting procedures, voting length, and voters.